Every company needs a memorable domain name so that people can find their website easily. A domain name is what is typed into the address bar to locate your website, such as www.hostlabs.com and it is also used in company email addresses which is why domain names for email is so important, such as [email protected] Without a suitably professional domain name, it will be difficult to set up either a website or personalized email solution to reflect your business brand.
Types of Domain Names
Switching domain names later can get tricky as it is hard to reband and rename your domain names for email. Since you will be stuck with your online domain name for a long time, be wise in your choice. Your domain name will become part of your brand, as it will be important to users finding you online and it will be listed on all of your company stationary and literature.
Domain names are classified by extensions like .com, .net, .biz or .org. Some name extensions are linked to countries such as .uk for the United Kingdom or .de for Germany. There are no restrictions on who can buy specific domain names. The most popular and familiar domain names that lend credibility to websites are .com, .org, and .net. It is worthwhile for businesses to keep their domain name short & simple and – depending on the availability – find one of these extensions.
Choosing Your Domain Name
Your company’s domain name forms a crucial part of your online presence and branding. Domain names should ideally be easy to remember and intuitive, rather than being too creative or using tricky elements such as hyphens also domain names for email should be something easily remembered. If you want to be creative, select something broad to cover future expansion; otherwise, be specific to what you do if you don’t use your business name as your domain.
Keep in mind that the registration fee for a domain is a recurring cost, as you’re only buying the right to use it for a period of time. Do not fall for super cheap deals for the first year, followed by price increases for the years after. Find a provider who offers you freedom to use the domain name however you may choose to and does not charge you to transfer your domain elsewhere. This way you can buy the domain name from one company and set it up to work with your website and email system supported by another company. It is important to note that the domain name should always be registered in your company’s name, even if an outside IT supplier is registering it for you. You always want to retain ownership of your domain.
Get Email Solutions
Once you have wisely chosen a domain name, the next thing to consider is your email. The success of any business depends on a communication network. Unfortunately, businesses often make the mistake of using unreliable free online email services. These services may not work across all platforms and are likely to attract viruses & spam. When setting up a business email system, it is best to estimate how many email addresses you will need and how you want to access your email. For example, in addition to having your email on your computer, you may want to access it remotely or on a mobile device. Many email services also have a limit to the size of attachments and the number of messages you can store. These are all important things to consider when deciding on a system.
Business Email Options
- Use a free email service– examples include Hotmail or Gmail. These choices may limit options for businesses; however, they may be adequate for your needs. There are paid versions with some extra business features too. You will have to manage these options yourself in most cases, and the domain name will not reflect your business.
- Buy an email service package- use a web hosting firm who will set you up on a hosted email system that is both inexpensive and frees you from worry about the technical side of things. You may also purchase the premier hosted business option, Outlook Exchange, through a web host. This option does allow you to use your business domain and is probably the best option for most companies to choose domain names for email.
- Host it yourself- on a networked server. Get the flexibility of a company email system and create as many email addresses at no extra cost. However, you may need to outsource the job to an IT supplier. For many companies, this is not the best option, unless you have hundreds of email addresses, as it requires fairly constant management for security and uptime.
Once the email system is set up, users will need a way to access their email. This requires accessing email through webmail, or by installing email software on each computer or using an office suite. The most commonly used business email software is Microsoft Outlook.
Your email solutions may be customized with a built in range of services such as spam and virus filtering, hosting, groupware tools, archiving Outlook Web or mobile Access, and fax to email solutions that can be scaled up or down according to your needs.
Let’s Get Started
Registering a domain name and setting up an email solution for your business can be a tedious task for some people. Businesses need to concentrate on critical jobs at hand rather than technical chores. For the success of your business and to ensure your domain names for email system fits your needs, you may consider an external hosting provider that can get the job done for you. This will in turn give you peace of mind that the job is in the right hands and getting done correctly.
If you choose an external hosting provider to help you, your job is essentially limited to providing the email addresses you need to use, the access that is needed, and the features you want included. After that, all work is done for you, your email is set up, and you’ve put the management and security of your email in the hands of IT professionals. And you can get focused on growing your business.