Database Management Software: What to Look For?

In this era of evolution, there are several applications that have made our workplace lives easier. It might be due to a gaming app, health management app, social media app, chatting app etc. But the applications that help millions of people to keep everything under their eyes are the systems that stores, manage, retrieve and process the required information whenever needed. This is because automated work is much preferred over manual work. Businesses should keep themselves updated with the new tools and technologies and gain hands on experience to improve the overall performance of their jobs. One example of such systems is database management software.

What is Database Management Software?

Database management software is a kind of computer application that is specially designed for creating databases and maintaining records in it. Also known as DBMS, database management software systems are used to create, edit, modify, update or search any kind of information within a database. Database software finds its use in various industries for a number of reasons—from keeping client lists up-to-date to successfully running an online website.

Because database software’s have so many applications of use, they are available in various ranges in the market. The counting has gone beyond Oracle or Microsoft SQL Server to including FileMaker, Microsoft access and many more for fulfilling the needs of every industry.

Some of the most popular database software systems are given below.

  • Oracle RDBMS

Oracle RDBMS is considered as the “Best Database” in the IT industry. It is specially designed to run on multiple platforms and comes with the latest version 12c, where “C” stands for cloud computing. If you are an IT professional and want to grow your career as a database administrator, make sure you gain enough experience as an expert in Oracle DBA.

  • IBM DB2

DB2 is the database software system of IBM. It is one of the best RDBMS, adopted by organizations looking for enterprise-wide solutions. Designed to deliver maximum performance, is flexible, reliable, robust and scalable for any size organization. This database is mainly used to handle heavy workloads, while reducing cost.

  • MySQL

MySQL, the open source of database software systems, is widely used for web-based applications and is coming in demand for enterprise level as well. Now, businesses focusing on building an ecommerce or dynamic website are looking to access MySQL for running their website online.

World’s renowned and reputed organizations, such as Google, Facebook, Zappos, Adobe etc. rely on MySQL to save both time and money. This software helps them to solve all their business critical issues.

  • Microsoft Access

Microsoft Access is the widely used database software system in Windows. Built-in to MS Office suite, it is easy to access for anyone using Windows-based desktops or laptops. Usually referred to as desktop database, Microsoft Access is the readily available database for everyone.

  • FileMaker

At one point, FileMaker was considered the best database software to use for both Windows and Mac OS. But after Microsoft Access was released, the need for FileMaker has decreased in the Windows environment, which forced the company to build a reputation on the Mac OS. FileMaker is owned by Apple, which may help secure its success. FileMaker database is usually used to increase the performance of shared databases and is very secure.

How to Choose the Best Database Management Software?

Since choosing a database management system is like choosing a partner in life that will be with you throughout the good and bad times, it’s important to consider few factors before taking your final decision:

  • Usability

Think about your team first. Maintaining a database requires the time and efforts of different experts, such as database developers, marketing professionals, IT personnel and anyone else who may come into contact with the system. However, they are not the only people who will use the database system. Other members who belong to the non-technical field and are not experts in handling complicated functionalities must also be taken into consideration. Therefore, you should choose a DBMS that everyone in your team can maintain.

  • Reporting and Visualization

Just like usability, make sure to look at the reporting and visualization factors of the DBMS in order to keep everything under control. The visualization factor should have a number of options and teach the users how to use it. Similarly, the queries should be easy to understand so that users will be able to learn it quickly. So, if a person with no technical knowledge wants to use the database to insert, update or search any data, it would be easier to perform because of its easy to use interface.

  • Security

Security should be the top priority of every business organization that has to maintain a huge amount of data. Anyone with technical knowledge can make changes to the database if he is authorized to access the system. However, if their accessibility is restricted depending on the type of work they’re mainly involved in, it will be difficult for them to access the system. We recommend that you choose a system that not only stores the data securely, but also protects it from physical risk, such as fire, theft etc.

  • Maintenance and Support

Consider the customer support services provided by database management system. Is there a contact number, a valid email address or a person to talk with? The support services should be very responsive so that you can rely on it whenever an emergency arises. In addition to support, make sure that maintenance services are also included.

  • Data Duplication and Redundancy

If you are running an IT company, there are chances of data redundancies because multiple users will be working on the same system. Therefore, it is highly advised to choose a database management software system that helps you minimize these human errors. The system must know to replace the file or data if it is identified as a duplicate. It should first notify the users about the mistake they are going to make and include an option to delete the repeating data permanently.

  • Data Analysis and Scalability

If your organization is handling a large amount of data that has to be analyzed, processed and then stored in a database, you should choose a database management system that can help you perform that task immediately. Having a system on your side helps you make quick decisions that are in the best interest of your business. And as far as the scalability is concerned, the database management system shouldn’t stall when there is a continuous flow of data going in.

All of these factors can help you find a suitable DBMS for your organization. But it is still better to browse the internet and do your own research to get the best results. You can also contact the industry experts at HostLabs and they can help you choose a database management system that suits your business. Call us to learn more.